Procedures for Collection and Maintenance of Records

The college’s Human Resources office will maintain records related to the Professional Development process, specifically:

• Records documenting actions related to initial orientation and attainment of professional standards of new Faculty by state and federal laws
• A record documenting a faculty member is making progress toward or has met minimum hiring standards specified in Iowa Code
• The individual professional development records will be maintained electronically as needed.
   

Appeals Committee

A district-wide Appeals Committee will be appointed as needed. The Committee shall consist of six members, three faculty members (appointed by the Faculty Association), two administrators, and one college president (appointed by the Chancellor). The Appeals Committees will meet when any appeal is pending. A quorum of Committee members must be present to review an appeal. A quorum will consist of four committee members evenly distributed between faculty and administrator representation.
 

Appeals Process

• An employee shall have twenty (20) working days from the meeting date at which their dean/administrator discussed the employee’s EICC Faculty Professional Development documentation used to file an appeal.
   
• The appeal must be filed on the EICC Faculty Professional Development Portfolio Appeals Form (Appendix C) and be submitted to the Vice Chancellor for Academic Affairs with a copy given to the college president’s office and the Faculty Association President. A copy of the EICC Faculty Professional Development documentation must be attached to the EICC Faculty Professional Development Portfolio Appeals Form.
   
• The dean/administrator and the appellant shall be allowed to meet individually with the district-wide Appeals Committee.
   
• The district-wide Appeals Committees shall have thirty (30) working days of their decision after meeting and evaluating disapproval.
   
• The timeline for the process may be extended by mutual agreement due to extenuating circumstances.
   
• If the appellant does not meet the required timelines, the original decision is considered upheld. If the Appeals Committee does not meet its timeline, the original decision is considered reversed.
   
• A majority vote of the quorum of the district-wide Appeals Committee is required to reverse the decision of the dean/administrator.